Meeting Minutes – September 2020

Meeting was held via Zoom.

Persons in attendance follow:  Brian Adams, Dana Adams, Ben Alford, Carol Christensen, Susan Duffy, Andy Fry, Gail Kennedy, Tom Luellen, Brett Martin, Debbie Pomeroy, Duane Pomeroy, Katrina Shaw, Christi Stewart, Ardith Woertz, Emmett.

Treasurer’s Report – Treasurer’s Report was approved as presented.

    • Tom Luellen provided a recap of income and expenses for the past year.
    • A brief discussion related to College Hill Neighborhood Association (CHNA) dues and forms of payment ensued.
      • Currently, dues may be paid at various in-person CHNA sponsored events or by mail or drop-off to Tom at 1619 Plass.
      • Annual Dues are $20 per family.
      • Some form of electronic payment and/or Pay Pal were discussed as possible future payment methods to explore.

Minutes of last meeting – Minutes were approved with the noted change.

    • Ardith Woertz reviewed the Minutes from the July 2020.
    • A change to correct the spelling of Debbie Pomeroy’s name was presented.
      • Note – while reviewing past minutes it was discovered that two other names were misspelled – Andy Fry and Carol Christensen.  The spelling of these names has been corrected as well.

New Business – Introduction of any visitors –

    • No visitors.  Item not discussed.

Information regarding traffic calming, safety and speed reduction in College Hill –

    • Andy Fry provided an update on project, including talks with City Traffic Engineer.
    • Goal of Project is to make neighborhood safer.  Project is seen as having several stages or iterations.
    • A diagram showing potential use of road markings that are designed to help slow down traffic was displayed.
      • Drawing highlighted 13th and College and 15th and Jewell.
    • No decisions have been finalized.
    • Feedback was asked for – concept, locations, etc.
    • Comments and suggestions should be sent to Andy Fry at farmerfry@gmail.com

Lighting the Neighborhood project update –

    • Andy Fry provided an update.
    • Andy is working with Cynthia Naeger and they are looking at applying for a Community Grant to provide a dusk to dawn light bulb to each house in College Hill.
    • Goal is safety related and to lighting up the neighborhood.
    • Light bulb offering is an initial phase of what is seen as a multi-phase project.   
    • Light bulb type and where to purchase were talked about as was soliciting donations or cost reductions/savings from store bulbs would be purchased from to help offset costs and demonstrate outside support in grant submission.

Update on recycling and next scheduled pick up December 12th – 

    • Carol Christensen talked about recycling efforts and issues related to former recycling vendor, Jim Starkey.
    • Starkey has applied for and is waiting to receive a new license.
    • Discussion focused on most recently used vendor and that we need to make participating in recycling program easy for neighbors.
    • Next recycling drive is in November 2020.
    • More updates to follow as more is learned with respect to vendors.

Election of new officers – Outcome:  Slate of officers was approved as submitted with Vice President position to be determined at a later date.

Slate presented – President Christi Stewart

Vice President – to be determined later

Treasurer – Tom Luellen

Secretary – Brett Martin

    • Slate of officers was presented and request for additional nominations was made.
    • No additional nominations were submitted.
    • Vote was taken.
      • Congratulations to Christi Stewart, Tom Luellen, and Brett Martin!

Request for Volunteers – 4th of July parade coordinator needed –

    • Role of the 4th of July Parade Coordinator was discussed.
    • Ardith said she would help.
    • No volunteers were identified.
    • Erin Snethen will coordinate the July 3rd activities.

Other Business – No Other Business was presented or discussed.

Next Round Table Meeting on November 16th

Close of Business – thank you for this opportunity to serve our neighborhood.  Thank Gail Kennedy for your excellent work as the secretary for the last two years!!

Added Note from Gail – thank you for the opportunity to serve as Secretary of the CHNA.  College Hill is a great community and the CHNA is a vibrant and active organization.  I have enjoyed my time on the board and meeting all the wonderful people that I have encountered.

Minutes Respectfully Submitted by Gail L. Kennedy

Meeting Minutes – July 2020

College Hill Neighborhood Association

Round Table Agenda and Minutes – July 20, 2020

Persons in Attendance: Cynthia Naeger (guest), Gail Kennedy, Ardith Woertz, Tom Luellen, Deb Pomeroy, Duane Pomeroy, Christi Stewart, Andy Fry, Zach Snethen, Erin Snethen, Brett Martin, Carol Christiansen, Patricia Kane.

    1. Introductions – Meeting held via Zoom
    2. Minutes — Approved as submitted
    3. Treasurer’s Report – Report Submitted and approved as submitted
    4. Guest – Cynthia Naeger regarding grant proposal
    5. Lighting Project – Andy Fry in conjunction with Cynthia Naeger
      • Andy and Cynthia have been working on grant proposal for dusk to dawn lights for distribution to new neighbors. Neighborhood Safety is key motivator.
      • Partnering with other community action groups to make it happen have been explored.  Have looked into several grants: Hand R Block, Topeka Community Foundation – Greater Topeka Community Fund, Evergy to name a few.  Most grant possibilities have shifted funds at this time to COVID related activities.
      • Also working with Community Resource Center (CRC) to become a member organization so we can qualify for 501c3 grants.  Membership fee is $100.
      • Lights and costs were discussed, and question was asked if we would be providing matching or some funds to try and Improve grant search.
      • Yard/Sidewalk Lights were also discussed.  This project is more costly and was seen as a possible next step.  Need for more data and how yard lights have helped the crime rate in other neighborhoods was discussed. Participants indicated desire to continue work on this and to talk with Evergy about.
      • Ardith will seek a letter of support from Safe Streets to help with grant applications.
      • Motion presents by Andy and seconded by Carol:  spend $100 to obtain membership with CRC and put up $500 of unencumbered funds as match for grant for light bulb project.  Motion unanimously approved. AS Cynthia was dropped off the Zoom call, Andy will get back with Cynthia.
    6. Porch fest/music event — Andy Fry and Lauren Neuer –
      • Event will involve having several different smaller music gatherings in front yards or on porches.
      • Participates would socially distance and wear masks.
      • Event date could coincide with or be related to National Night Out activity.   People could walk by and enjoy music from sidewalk.
      • It was mentioned that Porch fest could possibly build into something that replaces house tours without going inside as it will be featuring the neighborhood and the talent in the neighborhood. It was mentioned that we could pick a date, put information out, and let it organically grow over time.
      • October 10th was identified as event date to coincide with National Night Out.   Day Light hours were discussed as a way to encourage people to walk neighborhood. Different ideas were mentioned, and an initial planning team was formed.  It was also mentioned that it would possibly be up to the individual host to plan the entertainment.  An August 2nd planning meeting was set.
    7. Recycling Drive – update by Carol Christiansen
      • Jim Starkey has applied for registration with Kansas State Department of Revenue and has not heard back.
      • After a discussion on options, it was decided that as we have a long-term relationship with Jim Starkey, we will wait until he is in business.
      • Information will be put out to let neighborhood know we still plan on doing recycling and they will be asked to hang on to their recyclables.
    8. Neighborhood Cleanup – Ben Alford is coordinating this event and it is being rescheduled to the fall.
      • This may be cancelled.  The Keep America Beautiful Activity has been cancelled for the year. No decisions made at this time.
    9. 4th of July – Independence Walk recap.  Good coverage for independence walk.  Great participation. Event was declared a success.
    10. National Night Out – see Porch fest — item b. above.
    11. Old Business – Park projects.  Have money from Blossoms.  Project will be discussed at the Annual meeting in September.  — explore grant projects.  Some ideas have been generated.  There are no cost estimates currently.
    12. New Business – nominating committee for officers.  Ardith will gather.
    13. Added item:  – meeting with City Traffic Engineer to discuss traffic flow and how to slow traffic down.
      • Safety is the focus.
      • Diagrams were reviewed and discussed.
      • City Traffic Engineer will be invited to Annual Meeting in September to make a presentation.
    14. Annual Meeting will take place the 3rd Monday in September – September 21st – at 7:00 pm, hopefully in person, at Westminster Church located at 13th & Boswell.

Respectfully submitted by Gail L. Kennedy

Meeting Minutes – May 2020

College Hill Neighborhood Association

Round Table Minutes – May 18, 2020

Persons in Attendance: Ben Alford, Carol Christenson, John Christensen, Susan Duffy, Sue Fackler, Andy Frye, Karl Fundenberger, Brett Martin, Sara O’Keffe, Duane Pomeroy, Katrina Shaw, Erin Snethen, Zack Snethen, Ardith Woertz.

  1. MinutesNo action taken.
  1. Treasurer’s ReportReport submitted by Tom Luellen and given by Ardith and accepted as submitted.
  1. Events
  1. Recycling Drive – update by Carol 
  • Discussed continuation of program. 
  • Till-star, where we have taken recyclables to for many years, was closed for the impromptu drive in March. Another business was found, and recyclables were taken there in north Topeka. 
  • Dollars received have been down because of the price of aluminum and program participation. 
  • We will continue with Till-star and assess options after the next drive in July.  Drive is usually the weekend after the 4th of July celebration.
  1. Neighborhood Cleanup – Ben Alford is coordinating this event and it is being rescheduled to the fall.  We may be able to have dumpsters for cleanups in both the fall and next spring. 
  • Brief discussion on Neighborhood Clean-up. 
  • Date has not been set, looking at Fall 2020. 
  • County will supply dumpsters.  This is a joint event with Elmhurst Neighborhood.
  • Once the date is set, we will need to give County 1-month notice. 
  • Other groups may be interested in taking part and providing volunteers, i.e. church volunteers from Central Congregational.
  1. Blossoms eventSara Meadows/Sue Fackler & their committee sold premade planters in lieu of our annual Blossoms plant sale.  Ideas for the silent auction items will be discussed.
  • Thank you to Sue and Sara and committee was expressed. 
  • All premade planters were sold. 
  • Having the silent auction in conjunction with the Night Out Against Crime was identified as an option.
  1. Neighborhood Garage Sale – currently scheduled for June – Cletus Linenberger. has volunteered to coordinate this event.  Should we proceed with this event?
  • Garage Sale — currently set for June 11-13.
  • We need to verify if we can have this event. 
  1. 3rd and 4th of July activitiesshould we proceed with these events?

Below is a summary of discussion points:

  • July 4th activities will proceed in a different manner as we may still have health related restrictions in place in July.
  • New Coordinator is needed.
  • All agree to not having a parade.
  • Discussed having a family-based community walk.
    • Will still do same route.  Start time 10:00 AM – people will start where they are, not at Westminster Church or Boswell Park.
    • Church Bells will signify start—bells start at 9:58 AM then patriotic bell music will pay for 30 minutes.
  • Holding a Celebration Walk in lieu of a parade was approved. Possible name choices:  Celebration Walk, Freedom Walk, Celebration of Freedom Walk, Independence Walk
  • Events will be more family/small group focused – there will be no organized group activities.
  • Encourage entire neighborhood to participate and to decorate their homes.  May still have home decorating contest or have folks submit and post pictures. 
  • Walk same route as the parade route or own walk own block if it rains.  KEEP SOCIAL DISTANCE.  Encourage all to wear festive masks or 4th of July masks.
    • Keep 2 to 3 sidewalk squares between.
    • Put flags or reminders up every 6 feet apart.
  • There will be no congregating at the park.
  • If neighbors are not comfortable participating in the walk, they may join on Facebook Live.
  • There will be nothing sponsored during the evening or at the park.
  • Erin will put together a flyer. Event and related activities will be posted on Facebook and email.  Signs will also be made and put-up in the Park.
  1. National Night Out – information has been provided by email, the neighborhood is registered for the event, volunteer needed to coordinate this activity and to possibly attend meetings.  National Night Out is now scheduled for October 10th
  • Night out rescheduled to October 10th.
  • Discussed showing a movie and having campout.
  • Incorporate silent auction was discussed.
  • Social distancing and other health related restrictions will be observed.
  1. Park Projects – update from information gathered at the Chili Feed
  • Park project is on hold until July meeting. 
  • Pictures of possible park project options were shown.
  • Identified the following ‘actions to take’:
    • Make sure we are maintaining any agreements that may have been made with the City, Menninger’s, etc. related to the gazebo.
    • Explore how it work with the City or County to do work on local parks? We need to advocate for our projects, look for grants, etc.
    • Ask the County where Boswell Park improvements fit into the County’s neighborhood park improvement plans.
  1. Old Business – see Park Project
  2. New Business
  • Events and Activities – We need to be creative as year goes on. Schedule other activities later in year.
  • Motion was made by Susan Duffy to provide a $100 donation to the Westminster Presbyterian church for being a good neighbor and for ringing nightly bells.   Motion was seconded by Andy Frye.  All agreed.  Motion passed.
  • Discussion on various houses that have been sold, possible Airbnb, and houses that host nightly/weekly parties.  Yard and home maintenance, sewer clogging, downed twigs and branches, lack of social distancing and possibly other behaviors that are counter to current governance requirements were also mentioned, as was possible impact on home values.
  • It was recommended that we encourage neighbors to be aware of what is going on in their blocks and that we could send out reminders to the neighborhood on what each person might do to maintain the neighborhood.  Ardith asked for ideas to be sent to her.
  • Ardith also mentioned that we will no longer have a Community Officer from the Police Department in attendance at our meetings.
  1. Next Round Table Meeting will take place the 3rd Monday in July, the 20th at 7:00 pm., hopefully in person, at Westminster Church located at 13th & Boswell.

Respectfully submitted,

Gail L. Kennedy

25 May 2020

Meeting Minutes – September 2019

College Hill Neighborhood Association

Minutes of the Annual meeting – September 16, 2019

President Ardith Woertz called the meeting to order.

  1. Community Officer Update: No update
  2. Treasurer’s Report: Report presented by Tom Luellen and approved.
  3. Minutes of last meeting: Minutes were approved as submitted.
  4. Speaker – Judy Wilson of Safe Streets: Wilson suggested CHNA use a calling tree or citizen’s patrol to keep our neighborhood informed and safe. Citizen patrols could report drug activity, strange traffic, etc. to keep neighbors alert. Wilson said to pay special attention to people wearing backpacks and riding bicycles late at night.
  5. City Council Candidates for District 6: Lucas Ryan, Hannah Nager and Clark Trammel introduced themselves and discussed their campaigns.
  6. 12th Street – South Kansas to Gage Blvd. Project:

David Bevens, City of Topeka Community Education Manager introduced Jeff Lolly from Bartlow and West and Keith Duncan, Project Engineer for Topeka’s Public Works Department to discuss this project. Duncan stressed the City’s need for “complete streets” which safely allow for car, pedestrian and bicycle traffic. Discussion and planning for the project is to continue through 2020. Project construction is to take place 2021-23. Estimated cost to expand 12th Street is $13.2 million of Shawnee County funds. School bus routes will not be affected. However, Topeka Metro traffic/stops will be greatly improved. Bevens, Lolly and Duncan provided several handouts of detailed information and encouraged public comments and input on the project.

  • New Business: Sue Fackler reported the College Hill Home Tour of 2019 was cancelled. Instead, the Nautilus Club will host a fall festival at Boswell Park on October 13 for neighborhood families. Activities include a food truck, music, pumpkin decorating, and games. If anyone would like to volunteer to help, contact Sue Fackler.

John Christensen reported the next recycling date is November 2.

Kari Herr asked if CHNA has a plan to spend any funds on neighborhood projects. The group discussed the large balance in the CHNA bank account and a committee will be formed to look at projects.

Topeka Councilman Brendan Jensen acknowledged the neighborhood’s concerns and questions of the YoungLife houses on Boswell and College. The situation will continue to be discussed at the next CHNA meeting.

The next Round Table Meeting will take place November 18, 2019 at 7p.m.

Minutes respectfully submitted by Christi Stewart

Meeting Minutes – November 2019

College Hill Neighborhood Association

Round Table Meeting, November 18, 2019 – Minutes

Persons in Attendance: Carol Christenson, John Christensen, Clark Duffy, Sue Fackler, Andrianne Johnson, Gail Kennedy, Tom Luellen, John Parton, Jasmine Puderbaugh, Christi Stewart, Don Zeller.

  1. Community Officer Update – Officer Strickland attended.  No report was provided as data was not updated/current.  A demonstration of Google Community Crime Map was provided.  Go to site, pull up USA, zoom to Kansas and then to Topeka. Officer Strickland recommended not leaving car running with keys inside.  He provided his phone number if need to contact him — 785.861.0197
  2. Treasurer’s Report – Report provided by Tom Luellen and accepted. Barricade discussion. 
  3. Minutes of last meetingMinutes from the July meeting were made available. 
  4. Speaker – Bill Fiander, Representative from Topeka zoning department. Mr. Fiander indicated that he was at meeting to listen and understand.  

 

  • Report from committee on neighborhood housing concerns – several neighborhood representatives have looked into homes in the College Hill neighborhood that appear to not be being used in accordance with City code. Discussion on what can and cannot be done and possible course of action took place. More work to be completed.

 

  • New Business
    1. Holiday activities — Christmas decoration contest.
    2. Chili feed – Possible date discussed. 

 

  • Old Business
    1. Recycling results – last drive raised $107. Appreciation was expressed.
    2. Octoberfest report – Day was a success. Served as substitute for the Home Tour. Nautilus Club does not think activity is a good fit for them.
  • Next Round Table Meeting on January 13, 2020 at 7:00 p.m.  Will have a short organizational meeting before the next Round Table Meeting for committee on generating ideas on spending funds in the College Hill accounts.  Short organizational meeting for committee after the Round Table Meeting. Several suggestions/ideas were mentioned: Exercise Stations, Porch fest, Light bulbs, markers… more to be discussed on 13th of January.

Meeting Minutes – May 2019

College Hill Neighborhood Association

Round Table Meeting Minutes– May 20, 2019

Attendees:  Carol Christensen, John Christensen, Sue Fackler, Andy Fry, Brendan Jensen, Gail Kennedy, Charley Krumins, Tom Luellen, Erin Snethen, Ardith Woertz

  1. Community Officer Update 
    • Officer not in attendance.  No update provided.
  2. Treasurer’s Report
    • Treasurer’s Report accepted and approved as submitted.
  3. Minutes
    • Minutes approved as submitted.
  4. Neighborhood Events and Updates
    • Neighborhood Cleanup
      • Event determined to be a success.  Good participation.  Both dumpsters were filled.
    • Blossoms Event – Flowers, Breakfast, and Silent Auction
      • All determined to be a success.  Costs slightly up and Sales slightly down from last year. Looking for ways to improve and sustain –
      • Date:  this year was Mother’s Day weekend – question was asked if event should be held earlier? 
      • Type of Plants:  potting, hanging, etc.  — no decision made.  Tomato plants were available this year – this was a plus.
      • Additional Benefits Mentioned:  social gathering — neighbors getting to know neighbors.
    • Neighborhood Garage Sale
      • Clete Linenberger will chair.  Date: weekend of June 15th 
    • July 3rd & 4th Activities –
      • report on barricades: options for barricades discussed:  preliminary purchase option presented, also talked about renting, other options from city, etc. – Three questions to consider identified: Do We Need? Do We Purchase? Do We Rent? — More research to be completed — decision not finalized. 
      • turtle races scheduled 
    • July 3rd: The Band Signal Ridge is confirmed. 
      • Food = Dessert Potluck.
    • July 4th Parade
      • Susan Duffy will chair this year.  Special Events Permit in Process. Need to determine course of action for barricades.
    • Flyer will go out about July 3rd and 4th Activities
      • includes the recycling drive info.
    • National Night Out
      • Date:  August 10th.  
      • Will identify movie to show.  
      • Need event chair, plus committee to run the event.
  5. New Business
    • Recycling was successful.  Next Recycling Date:  July 13th 
    • 12th Street Project was mentioned.  All were encouraged to review Project information on the City of Topeka’s website.
  6. Old Business
    • Moving the monument markers from Jensen home
      • Options were discussed – several volunteers move the monument markers, or we pay a company to move the monument markers and place them.
    • Donation to the Church – $500 donation unanimously approved.
    • Update on Memorandum of Understanding requested by Parks and Rec. – no update.  Will put on next meeting agenda.
  7. Next Round Table Meeting will take place the 3rd Monday in July on the 15th at 7:00 pm.

Minutes Respectfully Submitted by Gail Kennedy